LOC Job Opening

Administrative Assistant - Events

Department: Member and Administrative Services

Location: Salem, Oregon

Salary: $27.56 to $32.01 hourly

Deadline Date: 9/12/22

Posted Date: 8/25/22

The League of Oregon Cities (LOC) is the trusted, go-to resource to help Oregon city staff members and elected officials serve their cities well and speak with one voice.  We support Oregon’s cities by connecting city leaders and state legislators, advocating for cities’ needs, sharing vital information, and helping build vibrant, resilient communities that Oregonians are proud to call home.

The LOC currently has an open Administrative Assistant (Events) position.  The Administrative Assistant (Events) is fully trained on all the job duties listed below and regularly performs or assists with these job duties as directed by the Events Operations Manager.  Any person meeting the minimum qualifications is strongly encouraged to apply. 

Essential Job Duties include:

  • Assists with the LOC’s annual data collection efforts, such as membership drives and city updates; assists in development of procedures/processes that ensure accuracy and timeliness of data entry.
  • Assists in maintaining, updating, entering, and ensuring the integrity of the data in the LOC’s member database system.  Performs data cleaning tasks as scheduled; facilitates database system updates; creates queries, reports, and lists; and performs other related functions.
  • Provides general administrative support to a wide range of events, conferences and trainings which includes but is not limited to: building and maintaining event registrations, tracking registrations and troubleshooting issues, creating forms, help attendees with registration, process and mail invoices, make room reservations, communicate with attendees, order catering, create attendee lists, sign-in sheets and name badges, prepare and print materials, create survey to send to all attendees.
  • Supports the LOC’s Small Cities program.  This includes but is not limited to: building and maintaining training registrations, tracking registrations and troubleshooting issues, creating forms, helping attendees with registration, processing and mailing invoices, creating attendee lists, sign-in sheets and name badges, preparing and printing materials, and creating survey to send to all attendees.
  • Provides administrative support for LOC committees; schedules meetings, prepares meeting packets, conducts research, takes minutes, and performs other related administrative tasks.
  • Provides administrative support for the LOC Board of Directors and LOC Foundation; schedules meetings, prepares meeting packets, conducts research, takes minutes, and performs other related administrative tasks.
  • Provides general office support including copying, collating, filing, monitoring equipment, etc.
  • Maintains cooperative working relationships with staff, clients, other organizations, and the public.
  • Follows all safety rules and rules for work areas.
  • Demonstrates professionalism in communications, work habits, and attire; commitment to customer service and growth of the organization; a positive attitude; and regular office attendance.
  • Performs other related duties as assigned.

This is a full time, 40 hours per week position reporting to the Events Operations Manager.  Depending on a person’s qualifications, the salary range is between $27.56 to $32.01 hourly.

If you enjoy working for Oregon cities and want to work with a team dedicated to the same, now is your chance to join our team.

View the full job descriptions, including minimum qualifications, here.

To be considered, applicants must submit:

To be considered, all required application materials must be submitted via email to jhafner@orcities.org no later than 5 p.m. on September 12, 2022

Email subject: Administrative Assistant (Events)

Questions may be addressed to Jayme Hafner, Interim General Counsel, at jhafner@orcities.org.

Per Oregon Revised Statutes 408.225-237, the LOC grants a preference in hiring to veterans and disabled veterans as defined by state law.  If you are eligible and wish to claim Veterans' preference points, you must include supporting documents along with the LOC’s veterans preference claim form no later than 5 p.m. on September 12, 2022.

Assuming qualified applications are received, LOC intends to conduct its first round of interview On September 19 and 20.  A final round of interviews, if necessary, will be conducted on September 26 and 28.