LOC Job Opening

Legal Assistant

Department: Legal Research/Intergovernmental Relations

Location: Salem, Oregon

Salary: $29.22 to $33.93/hour

Deadline Date: 8/22/22

Posted Date: 8/1/22

View job description

The League of Oregon Cities (LOC) is the trusted, go-to resource to help Oregon city staff members and elected officials serve their cities well and speak with one voice.  We support Oregon’s cities by connecting city leaders and state legislators, advocating for cities’ needs, sharing vital information, and helping build vibrant, resilient communities that Oregonians are proud to call home.

The LOC currently has an open Legal Assistant position.  The Legal Assistant is fully trained on all the job duties listed below and regularly performs or assists with these job duties as an integral part of the LOC Legal and Research Department and the Intergovernmental Relations Department as directed by the General Counsel.  Any person meeting the minimum qualifications is strongly encouraged to apply. 

Essential Job Duties include:

  • Assist attorneys and lobbyists with a variety of clerical and administrative support activities, including working with confidential and privileged records.  Update databases, spreadsheets and word processing.  Update, verify and track information.  Provide standard reports.
  • Provide general administrative support to a wide range of events managed by the Legal and Intergovernmental Relations Department, including events associated with the National League of Cities, City Day at the Capital, and Elected Essentials training programs, which is to include: building and maintaining event registrations, tracking registrations and troubleshooting issues, creating forms, helping attendees with registration, processing and mailing invoices, making room reservations, communicating with attendees, ordering catering, creating attendee lists, sign-in sheets and name badges, preparing and printing materials, and creating surveys for attendees to complete.
  • Maintaining employee and organizational files, both electronically and in paper form, as necessary.  Set up new files and archive old files as requested.
  • Handle information this is privileged, confidential and sensitive on a regular basis.
  • Prepare briefs and other pleadings according to applicable circuit court or appellate court rules.
  • Assist in preparation of memoranda, action alerts, policy summaries and articles of general interest for Bulletins, monthly magazines, agency and board review.
  • Assist in responding to inquires from organizational staff, member cities, state legislative staff, state fiscal office staff, the Governor’s office, state agencies, and the Oregon Congressional delegation.
  • Assists in staffing the Oregon City Attorneys Association, Oregon City Planning Director’s Association, LOC’s Legislative Committee, and LOC’s Policy Committees by preparing materials, attending meetings, writing minutes, coordinating logistical matters, and generally assisting any lead staff person.
  • Provides administrative support to lobbyists during legislative session, which may include data entry related to bills, coordinate fiscal impact requests, taking notes during legislative hearings, and assisting with the preparing of floor letters and member testimony.
  • Assists with the creation, maintenance, and management of content on the LOC website while adhering to LOC communication standards and strategic goals, this includes: writing text; populating content; creating new web pages; and uploading documents.
  • Maintains cooperative working relationships with staff, clients, other organizations, and the public.
  • Maintains a high degree of knowledge of laws and regulations pertaining to city operations in Oregon.
  • Follows all safety rules and rules for work areas.
  • Demonstrates professionalism in communications, work habits, and attire; commitment to customer service and growth of the organization; a positive attitude; and regular office attendance.
  • Performs other related duties as assigned.

This is a full time, 40 hours per week position reporting to the General Counsel.  Depending on a person’s qualifications, the salary range is between $29.22 to $33.93 hourly.

If you enjoy working for Oregon cities and want to work with a team dedicated to the same, now is your chance to join our team.

View the full job description, including minimum qualifications, here.

To be considered, applicants must submit:

To be considered, all required application materials must be submitted via email to jhafner@orcities.org no later than 5:00 p.m. on August 22, 2022.

Email subject: Legal Assistant

Questions may be addressed to Jayme Hafner, Interim General Counsel, at jhafner@orcities.org.

Per Oregon Revised Statutes 408.225-237, the LOC grants a preference in hiring to veterans and disabled veterans as defined by state law.  If you are eligible and wish to claim Veterans' preference points, you must include supporting documents along with the LOC’s veterans preference claim form no later than 5:00 p.m. on August 22, 2022.

Assuming qualified applications are received, LOC intends to conduct its first round of interview On August 29 and 30.  A written assignment will be distributed on September 1 with a deadline of the same date.   A final round of interviews, if necessary, will be conducted on September 7, 8, and 9.