LOC Job Opening

Conference Coordinator

Department: Member and Administrative Services

Location: Salem, Oregon

Salary: $34.80/hour to $40.41/hour

Deadline Date: 5/19/23

Posted Date: 4/27/23

The League of Oregon Cities (LOC) is the trusted, go-to resource to help Oregon city staff members and elected officials serve their cities well and speak with one voice.  We support Oregon’s cities by connecting city leaders and state legislators, advocating for cities’ needs, sharing vital information, and helping build vibrant, resilient communities that Oregonians are proud to call home.

The LOC currently has an open Conference Coordinator position.  The Conference Coordinator is responsible for the coordination, execution, management, and review of the League’s and its affiliate organization’s conferences, workshops, and member outreach programs including six to ten conferences each year. The Conference Coordinator will work with the Member Engagement Director to determine appropriate programs that complement the LOC’s available capabilities, or assist in developing new capabilities, to support the LOC’s overall mission and vision. Work is performed with considerable independence but in conformance with established program policies and guidelines.

Essential Job Duties include:

Coordinate, execute, and manage a comprehensive outreach program in the form of events and conferences which includes but is not limited to: organizing venues, contracts, materials, and schedules; working with venues on logistics, hotel reservations, AV needs and BEOs (Banquet Event Orders - a contract that lists all of the important details of an event); assisting in building event program; assembling and managing internal and external conference planning committees; assembling and managing conference working group, identifying respective roles and responsibilities for each participant; determining project plan; creating timelines and long term goals; and writing articles for LOC Bulletin and Local Focus magazine to promote events.

  • Build and maintain event registrations; track registrations and troubleshoot issues; creat forms; help attendees with registration; communicate with attendees; create attendee lists, sign-in sheets and name badges; prepare and print materials; and create surveys to send to all attendees.
  • Assist in maintaining, updating, entering, and ensuring the integrity of the data in the LOC’s member database system. Perform data cleaning tasks as scheduled; create queries, reports, and lists; and perform other related functions.
  • Develop evaluation methods to assess the strengths and weaknesses of LOC’s conferences and workshops.
  • Develop budgets and operation plans for the League’s conferences and workshops, and member outreach programs.
  • Recommend and develop partnerships with private industry, nonprofits, and other governmental entities that will allow the League’s member outreach programs to perform more effectively and within budgetary constraints.
  • Cooperate with other LOC staff to increase awareness of the LOC’s member outreach programs and identify resources to fill member needs.
  • Maintain cooperative working relationships with staff, clients, other organizations, and the public.
  • Follow all safety rules and rules for work areas.
  • Demonstrate professionalism in communications, work habits, and attire; commitment to customer service and growth of the organization; a positive attitude; and regular office attendance.
  • Perform other related duties as assigned.

This is a full-time, 40 hours per week position reporting to the Operations & Member Engagement Director.  Depending on a person’s qualifications, the anticipated starting salary range is between $34.80 to $40.41 hourly.

If you enjoy working for Oregon cities and want to work with a team dedicated to the same, now is your chance to join our team.

View the full job descriptions, including minimum qualifications, and application instructions here.

To be considered, applicants must submit:

To be considered, all required application materials must be submitted via email to jpierce@orcities.org no later than 5 p.m. on May 19, 2023.

Email subject: Conference Coordinator

Questions may be addressed to Jayme Pierce, General Counsel, at jpierce@orcities.org.

Per Oregon Revised Statutes 408.225-237, the LOC grants a preference in hiring to veterans and disabled veterans as defined by state law.  If you are eligible and wish to claim Veterans' preference points, you must include supporting documents along with the LOC’s veterans preference claim form no later than 5 p.m. on May 19, 2023.