Purchasing Analyst
Group: City of Eugene
Location: Eugene, Oregon
Salary Range: $85,134.40 - $110,656.00 Annually
Deadline Information: Continuous - First Review of Applicants is 9/27/2024
Deadline Date: 09/27/2024
Posted Date: 09/18/2024
Contact Information for Applicants
The Purchasing Analyst provides complex and professional support and procurement consultation to City staff. This position is primarily responsible for customer service-oriented assistance to City departments for the procurement of goods and services complying with applicable local, State and Federal laws as well as appropriate City procedures, polices, and goals.
Examples of Duties Performed - Duties may include but are not limited to the following
Independently manages complex projects that require interpreting and following State, Federal, and local public procurement laws.
Prepares solicitations and bid specifications for goods and services, evaluates responses to solicitations, recommends bid awards, and negotiates contracts with vendors.
Consults with departments to determine method of solicitation; assists with technical and legal requirements for purchases and contracts; designs and recommends options or solutions to problems; and coordinates project implementation in the division, department, or City-wide.
Organizes and conducts vendor meetings, site inspections and pre-bid conferences.
Works closely with Risk Services and the City Attorney's Office in contract preparation and interpretation/analysis.
Analyzes, reviews, and recommends action on proposed and approved legislation and regulations.
Recommends and participates in the implementation of goals and objectives for assigned programs and projects.
Trains City staff on purchasing policies and processes, contracting procedures and software programs related to procurement.
Serves as a division or department liaison to other departments, outside agencies, committees, commissions, and the public.
Develops and maintains positive relationships with vendors and internal customer.
Supports and respects diversity in the workplace.
Performs related duties as assigned.
To view more detailed information on the general duties, knowledge, and abilities that may be expected for this position, please see the classification: Management Analyst
Qualifications
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferrable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.
Minimum Requirements
Experience:
Two (2) years of professional experience in program administration, preferably in the public sector.
Education:
Equivalent to a bachelor’s degree from an accredited college or university in the assigned program area.
MUST PASS A BACKGROUND CHECK
The ideal candidate will possess the following Knowledge, Skills, Abilities:
Knowledge of:
Functions and procedures of procurement.
Best practices when interpreting Federal, State, and local laws, codes, and regulations.
Principles and practices of program development and administration.
Contract administration and details of legal requirements as they pertain to public contracting.
Organizational and management practices as applied to program areas, policies, and operational needs.
Project management principles and strategies.
Research methods, techniques, and procedures.
Stakeholder engagement best practices and principles of change management.
Ability to:
Research, interpret and apply relevant Federal, State, and local policies, procedures, laws, and regulations.
Maintain a high level of customer service to internal and external customers daily.
Write technical and general specifications, terms/conditions for the acquisition of a variety of goods and services.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of the purchasing of goods and services.
Work with internal customers to be innovative and demonstrate leadership when incorporating legal requirements into procurement decisions.
Communicate effectively, both orally and in writing with city staff, the general public and other agencies, provide clear explanation of program policies, procedures and practices.
Provide city-wide trainings.
Use a wide variety of business software such as MS Word, Excel, PowerPoint, Adobe, and automated purchasing systems such as PeopleSoft.
Perform a variety of administrative duties with little or minimal supervision.
Effectively administer assigned program responsibilities.
Establish and maintain cooperative working relationships with those contacted in the course of work.