Library Assistant II - Adult Programming
Group: City of Canby
Location: Canby, Oregon
Salary Range: $45,048.00 - $58,091.00 Annually
Deadline Information:
Deadline Date: 05/07/2023
Posted Date: 04/21/2023
Website: https://www.governmentjobs.com/careers/canbyoregon
Contact Information for Applicants
Teresa Spellman
spellmant@canbyoregon.gov
503-266-0638
The City of Canby is seeking an energetic and qualified individual to join the library team! In addition to the regular duties of a Library Assistant II, this position focuses on Adult Programming and will create, develop, and deliver programs. An important aspect of this role is developing mutually beneficial relationships and partnerships with other City departments, local government agencies, and community groups. This position is also responsible for the rotating Art Display in the Library as well as the creation of Library promotional materials, creating and managing content for the library’s social media platforms, and updating the library website and programming calendar. This position typically has a Monday through Friday schedule but may include occasional weekend hours.
Perform paraprofessional duties within the Library requiring knowledge of library operations, programs, and procedures, including: circulation, technical services, children’s services, reader’s advisory services, and ready reference. Perform a variety of moderately difficult to complex administrative support activities to contribute to efficient library operations and require a thorough understanding of library and City programs and procedures.
The OSII is distinguished from the OSIII classification by the responsibility to perform less complex and comprehensive administrative support duties.
A variety of moderately difficult to complex tasks are performed within generally defined procedures and are reviewed periodically for accuracy, adherence to established policies and procedures, quality and thoroughness. Work is performed under general supervision and assistance is readily available from supervisor(s). This classification is expected to function independently in daily tasks and required to use judgment on non-routine matters. Problems are identified and solved and unusual/complex problems are referred to a supervisor.
Essential Job Functions:
Staff the circulation area, which includes checking library materials out and in; collecting fines/fees; answering telephone; issuing library cards/forms/applications; reviewing returned materials for damage; and arranging materials for re-shelving. May prepare the library for opening and/or closing.
Perform paraprofessional library duties such as reader’s advisory and ready reference services; loans within the regional cooperative library service, searching data base, ordering materials, receiving and logging in order, notifying patron, and returning order to lending library; tracking holds, etc.
Prepare and process library materials, including data entry, stamping books, typing spine labels, applying covers, preparing CDs and DVDs, updating lists and weeding. Assist in the selection of library materials.
Provide ready reference and reader’s advisory services for the public. Respond to inquiries from the public regarding use of the library and equipment. Explain and troubleshoot use of facilities and equipment, such as public access computers, photocopy machine, etc.
Provide customer service for library. Greet visitors, determine nature of visit/call, respond if within scope of circulation/reference functions or direct to appropriate person. Respond to routine, non-routine and technical questions from internal and external customers. Conduct community outreach activities as assigned.
Use word processing software to create and type routine and non-routine letters, memos and other material from general instructions.
May create templates, presentation materials, charts and graphics. Develop and maintain databases for tracking departmental/program information; create reports as needed. Prepare information packets for use within the department.
Perform a variety of routine administrative activities, such as photocopying, mail, faxing, filing, sorting documents, etc. Track, order and maintain office supplies. Initiate and process work orders, purchase orders, etc.
Coordinate materials for distribution. Work with information technology to coordinate department information on City website.
Coordinate and perform other projects, functions, and tasks, as assigned.
Maintain cooperative working relationships with City staff, other organizations and the general public.
Follow all safety rules and procedures for work areas.
AUXILIARY JOB FUNCTIONS: Provide assistance to other staff as workload and staffing levels dictate. Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility. Maintain work areas in a clean and orderly manner. Support and respect diversity in the workplace.
Job Qualification Requirements:
MANDATORY REQUIREMENTS: General knowledge of office and/or library practices and procedures, word processing and spreadsheet software, clerical practices, research methods, report composition and preparation techniques, etc. Ability to operate general office equipment. Equivalent to high school education and three to five years of general office or library experience, or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties. Must demonstrate ability to alphabetize and understand the Dewey Classification System.
SPECIAL REQUIREMENTS/LICENSES: Must be able to communicate effectively and efficiently, orally and in writing.
DESIRABLE REQUIREMENTS: Prior experience in a library environment. Knowledge of municipal government functional areas and specific word processing software utilized within the department.
PREFERRED:
Experience in emerging adult, aging adult, or generalist adult programs and services in a public library setting
Demonstrated experience in creating and maintaining community partner relationships
Demonstrated knowledge of adult literature and programming trends for ages 18 and older
Demonstrated experience in coordinating and implementing public programs
Experience with technology and graphic design that supports the ability to create and disseminate promotional fliers and email newsletters, create social media posts, and update the library website
General knowledge of adult learning styles and library resources
Creative, organized, and comfortable communicating with presenters, community members, library staff, and volunteers
Supplemental Information:
PHYSICAL DEMANDS OF POSITION: While performing the duties of this position, the employee is frequently required to sit, stand, walk, bend, kneel, stoop, communicate (talk and hear), reach, lift, and manipulate objects. This position requires mobility. Duties involve lifting, carrying, stacking, and moving materials weighing up to 30 pounds on a regular basis including but not limited to books, magazines, files, book crates, office equipment, etc. The employee must be able to move wheeled carts weighting up to 100 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. Employee must be able to distinguish numbers and characters in print and on an electronic screen. Must be able to efficiently use a computer keyboard and mouse. Manual dexterity and coordination are required for over 50% of the work period while operating equipment such as computer keyboard, printers, copiers, calculator, and other standard office equipment. Duties of this position are usually performed in an indoor environment, involving heavy public contact with a usually moderate noise level.
WORKING CONDITIONS: Usual library working conditions. The noise level in the work area is typical of most public library environments with telephones, personal interruptions, and background noises.
SUPERVISORY RESPONSIBILITIES: Supervision is not a typical function assigned to this position. May provide training and orientation to volunteers, students and newly assigned personnel on site policies and practices.
SUPERVISION RECEIVED: Works under the general supervision of the Library Director.