Administrative Assistant 2 - Police
Group: City of Gresham
Location: Gresham, Oregon
Salary Range: $51,499.00 - $65,759.00 Annually
Deadline Information:
Deadline Date: 10/02/2023
Posted Date: 09/19/2023
Contact Information for Applicants
Yulee Kim-Whetstone
HRRecruiting@GreshamOregon.gov
503-618-2800
The City of Gresham is seeking an administrative professional for an Administrative Assistant 2 position in the Police Department. The Administrative Assistant 2 performs a range of complex administrative support activities to contribute to an efficient Police Department office operation. The successful candidate must display advanced Microsoft office skills, provide excellent customer service skills in a fast-paced environment, proficiently juggle multiple tasks, pay great attention to detail, and interact collaboratively within a team environment.
The City of Gresham is near the scenic Columbia River Gorge, spectacular Mount Hood Recreation area, and minutes from Portland. We proudly serve a growing and diverse population of over 100,000 residents and numerous businesses. The Administrative Assistant 2 position plays a prominent role in promoting the City's organizational value of public service through its support of internal and external customers on behalf of Gresham's Police Department.
This recruitment will used to fill current and future vacancies with the Police Department.
The City of Gresham Police Department does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state, or local law. We encourages applications from Black, Indigenous, and people of color communities; women, protected veterans; and all other qualified applicants.
As Oregon's fourth-largest city, Gresham is a welcoming community of hard-working people where tradition and heritage meet innovation and opportunity. Gresham is a dynamic, innovative, and rapidly growing city where families and businesses have a mutual desire and drive to thrive. Situated near the scenic Columbia River Gorge, Mount Hood recreation area, and minutes from Portland, Gresham has much to offer. Our employees care deeply about the community they serve and go beyond to deliver services in collaborative, inventive, practical, and nimble ways. Our work is challenging, fast-paced, and rewarding.
We believe that to deliver the highest level of service to all Gresham community members, it is crucial we employ a diverse workforce, foster an inclusive working environment, and ensure our policies and systems result in equitable outcomes. The City seeks candidates who will support these values by continuously incorporating equity in their daily work and actively contributing to a workplace culture that respects unique viewpoints, life experiences, and cultural perspectives. COME BUILD THE FUTURE WITH US!
Position Description
The Administrative Assistant 2 position provides a wide range of administrative support to the Police Department. This position will report to the Senior Administrative Supervisor. The Administrative Assistant 2s in the police department provide administrative support to all divisions of the Police Department. All the Administrative Assistants in the department will be part of a regular rotation to learn the support needs of each division and cross train for changing operational needs. You must be able to work with frequent interruptions, work independently, communicate effectively, and be knowledgeable in the use of software applications including Word, Excel, Access and Publisher.
What you will get to do as an Administrative Assistant 2 within the Police Department (but are not limited to):
Data input for payroll
Court Coordinator/Scheduler
Purchase requisitions
Training Unit support
Major Crimes transcription
Detective Unit support
Uniform and equipment purchasing
Police Administration support
Compose routine and non-routine documents
Provides customer service to citizens and department staff
Full details of Administrative Assistant 2 position can be found here.
Working Conditions:
Duties are primarily performed in an office environment while sitting at a desk or computer terminal. May be required to lift office supplies and equipment weighing up to 25 lbs.
This position is regularly scheduled to work Monday-Friday. When there is a large case load in the department there may be opportunities for overtime.
Qualities we are looking for:
Practical: Someone who is a self-starter, self-motivated and can work independently to meet deadlines. Someone who can work with minimal supervision.
Nimble-Someone with ability to find a solution quickly with a can-do attitude. Someone willing to learn new skills associated with the classification including office practices and procedures, and office equipment and software.
Customer Service: Someone who can provide excellent customer service to internal and external customers.
Attention to Detail: An organizer and planner who thrives on the fine points.
Confidential & Professional: Someone who can maintain confidentiality in sensitive situations, effectively communicate and provide professional and courteous service.
Collaborative-Someone who is genuinely friendly and able to form relationships to accomplish tasks (independently as well as) in teams.
Inventive-Someone who sees opportunity for improvement and advances appropriately.
Equitable- Someone who is inclusive and appreciates the differences amongst us.
Qualifications
This position requires the knowledge of general office practices, procedures, office equipment and the passion to provide excellent customer service. Maintaining confidentiality in sensitive situations is of the utmost importance. You will be expected to perform moderately difficult to complex tasks with specific timelines and sustain a positive team member relationship with other employees, officials and the public.
Minimum Qualifications:
A High School Diploma or GED
A minimum of three years of experience providing administrative support, or the equivalent of any training, education, and experience that shows proficiency in administrative support.
Required Certification:
Law Enforcement Data System (LEDS) certification within 30 days of employment. (Resources to get this certification will be provided by the City of Gresham)
Preferred Qualifications (Ideal candidate will have the demonstrated knowledge, skills and ability to):
Apply general office practices, and procedures, and operate office technologies and equipment
Maintain confidentiality in sensitive situations is the utmost importance
Perform moderately difficult to complex tasks with specific timelines
Provide excellent customer service
Sustain a positive team relationship with other employees, officials, and the public
Any offer of employment will be contingent upon an extensive background investigation, confirming the eligibility to be certified by the Law Enforcement Data System (LEDS).
To apply, please click on the link provided at the top of the job announcement.
Required Application Materials:
Complete online application (resume will not substitute for complete information in the application)
Answers to supplemental questions
A cover letter stating your qualifications and interest in this position
Resume (Optional)
If a modification of this process is needed in order to accommodate a disability, please make your request in writing at the time of submitting an application to HRRecruiting@GreshamOregon.gov, or in person to a Human Resources representative at 1333 NW Eastman Parkway, Gresham, OR 97030.
Veteran's Preference
The City of Gresham provides qualifying veterans and disabled veterans with preference in employment in accordance with state law. Any candidate wishing to have their qualifying veteran's preference applied to the process must submit a qualifying document (DD Form 214 or 215) at the time of application providing proof of eligibility that includes discharge status. Disabled veterans must also submit a copy of their Veteran's disability preference letter from the US Department of Veteran Affairs at the time of application, unless the information is included in the DD Form 214 or 215.
Our Commitment
The City of Gresham is committed to providing equal employment opportunities to all qualified employees and applicants without unlawful regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, national origin, age, mental or physical disability, genetic information, veteran status, marital status, familial status, or any other status protected by applicable federal, Oregon, or local law.
Contact HRRecruiting@GreshamOregon.gov or 503-618-2800 with questions related to this recruitment.