City Administrator
Group: City of Dunes City
Location: Dunes City, Oregon
Salary Range: $45,000-$55,000
Deadline Information: Send resumes to recorder@dunescity.gov.
Deadline Date: 05/15/2026
Posted Date: 04/06/2026
Website: http://www.dunescity.gov
Contact Information for Applicants
Lila Timmons
recorder@dunescity.gov
541-997-3338
PRIMARY PURPOSE: The City Administrator is the administrative head of the City. As such, the administrator is responsible for the overall management, administration, and direction of the City’s operations, employees, and contracted staff pursuant to established policies, procedures, and City Council direction. The City Administrator provides direction, leadership and supervision for all City staff.
DESCRIPTION OF DUTIES AND TASKS:
Essential Job Functions
A. Personnel Functions
1. Appoint, discipline, and remove City employees.
2. Supervise, support, and evaluate performance of City employees directly or indirectly through other staff.
3. Reorganize the departmental structure of the City as needed and/or as directed.
4. Establish work programs and work priorities; delegate authority and job assignments to employees and contracted staff.
5. Ensure satisfactory resolution of personnel issues.
6. Provide guidance to staff, as needed, so as to allow them to perform their respective responsibilities in a satisfactory manner.
7. Confer with staff and others on operating and administrative problems, review plans, programs, and procedures, and suggest new methods to improve operation efficiency and/or standard of City services provided.
8. Develop and maintain a positive working relationship with fellow employees, elected officials, supervisors, citizens of our community, clients and others.
B. Official Functions
1. Serve as the City Recorder.
2. Attend all meetings of the Council, unless excused by the Council or Mayor. Keep the Council advised of the affairs and needs of the city. Facilitate reports to the Council from staff, committees, and commissions.
3. Prepare and submit to the Council recommendations relative to all matters (including, but not limited to programs, policies, contracts) requiring Council action, placing before the Council such facts, information and reports as are available to insure the making of informed decisions.
4. Develop procedures with appropriate staff members to implement and evaluate Council approved programs and policies.
5. Analyze the need and prepare in draft form such ordinances and resolutions that may be deemed necessary or desirable for the health, safety, or welfare of the City or for the improvement of services. Make appropriate recommendations to the Council for adoption.
6. Ensure that all ordinances are enforceable and enforced and that the provisions of all franchises,
leases, contracts, permits, and privileges granted by the City are fulfilled on a continuing basis.
7. Consult with the City Attorney as needed.
8. Perform other duties as may be assigned by the City Council as long as they are consistent with established City Charter or City Ordinances.
9. Serve as a “Qualified Employee” for purposes established under the State Building Code Division.
C. Community Functions
1. Work with various citizen and business groups to encourage and develop economic opportunities.
2. Attend meetings, as workload allows, and represent the City in various organizations and groups. Explain city issues and projects and encourage citizen participation and support.
3. Respond to citizen inquiries and resolve complaints or refer to appropriate staff member when possible. Follow through to ensure satisfactory resolution of citizen inquiry.
D. Financial Functions
1. Supervise the preparation of the annual budget; review and approve departmental needs and estimates.
2. Oversee the transmittal of the budget document to the Budget committee and City Council for review and approval and compliance with budget.
3. Act as agent of the Council for the sale or purchase of property, and act as final authority on purchases of supplies and services.
4. Actively seek grant sources to present to Council. Prepare application, as directed. Oversee the administration of grants received, including reporting and correspondence.
5. Oversee the establishment of all financial record keeping systems and updates to the systems as needed.
6. Supervise the City Recorder, who acts as the Finance Officer for the City.
E. Planning/Building Functions
1. Supervise the preparation and implementation of a Comprehensive Plan, and other plans necessary for effective land use management.
2. Oversee the establishment of all building and electrical permit records and procedures and assist with changes when needed.
3. Supervise the activities of the City’s Planning and Building Official.
F. Public Works Functions
1. Develop and implement a Capital Improvement Plan.
2. Develop and monitor procedures for the safeguarding of all City real and/or personal property, and utility systems.
3. Oversee the establishment and implementation of all procedures, as well as updates when needed, related to the daily operation, and maintenance of City streets, parks, water treatment and distribution, wastewater collection and treatment, storm drainage, equipment, and buildings.
4. Facilitate a teamwork approach to permit attainment, design, management, and inspection of City projects.
5. Administer all regulatory compliance, code enforcement, and nuisance abatement programs.
6. Oversee the establishment of all public works related record keeping systems and updates to the systems as needed.
G. Auxiliary Expectations
1. Follow all City safety rules and procedures at all times.
2. Follow record retention laws for all paperwork.
3. Maintain proficiency by attending trainings and meetings, reading materials, and networking.
4. Make use of available resources to keep abreast of upcoming or new regulations and legislation within areas of responsibility.
5. Practice common courtesy and respect with fellow employees especially related to work schedule, work load, time-off coordination, use of Council room, and other shared equipment and areas.
6. Maintain work area in a clean and orderly manner.
7. Maintain a clean, neat and professional appearance and dress in an appropriate manner for the work being performed.
8. Communicate effectively and honestly with the City Council, colleagues and staff.
9. Successfully take and pass the courses necessary to become NIMS ICS-100 and ICS-400 certified.
Qualifications
U.S. Citizen and resides within a normal driving time of 15 minutes from the City of Dunes City.
Education and Experience
Bachelor’s degree in Public Administration, Finance, Human Resource Management or closely related field. An equivalent combination of education, management and supervisory experience and training providing the knowledge, skills and abilities necessary to perform the essential functions of the position may be substituted on a case-by-case basis.
Knowledge
1. Modern and highly complex principles and practices of municipal administration, organization,
and economic development functions and services.
2. Organizational and management practices as applied to the analysis and evaluation of programs,
policies, and operational needs.
3. In-depth knowledge of public meetings and public records law, as well as parliamentary rules of
procedure.
4. Principles and practices of organization, administration and personnel management.
5. Principles and practices of municipal government budget preparation and administration, and
working knowledge of Oregon budget law.
6. Research and reporting methods, techniques and procedures.
7. Principles of effective public relations and interrelationships with community groups and
agencies, private business and other levels of government.
8. Sources of information related to a broad range of municipal programs, services and
administration.
9. Pertinent Federal, State and local laws, codes, and regulations.
10. Principles of supervision, training and performance evaluations.
11. Principles of risk management and loss prevention.
12. Principles and practices of public procurement, including Oregon public contracting law.
Skills and Abilities
A. Ability to interpret and apply provisions of Federal, State, County and City policies, laws and regulations.
B. Advanced analytical and data management skills.
C. Skill in office administration and records management.
D. Ability to manage and maintain financial records.
E. Possess strong written and verbal communication skills.
F. Ability to analyze situations and make recommendations to the Council when necessary.
G. Experience in Windows based operating systems. Experience in MX Word, Excel, and QuickBooks programs.
Physical Demands of Position
The Americans with Disabilities Act requires that we identify the general aptitudes and physical requirements needed to perform the job listed above. Individuals who have the position must be able to perform all essential job functions unaided or with reasonable accommodation.
A. Motor Coordination
Use multi-line telephone Manipulate computer keyboard and mouse
Use radio/console Type _50_ words per minute
Use a calculator Use postage machine
Use a copy machine Use hand tools
Use a fax machine Use power tools
Use a scanner Other: ______________
B. Sensory Requirements
Sight Hearing
Peripheral vision Distinguish between different tones
Focus Hear warning alarms, bells and whistles
Color perception Hear phone ringing and radio pages
Depth perception
Ergonomic Requirements
Current office design requires ability to reach, bend, lift, stoop, crouch and perform similar functions while performing essential and marginal job duties. The position requires some lifting up to 30 pounds unassisted. The position requires the ability to process information using computer methods and technology for more than 80% of the work time. All individuals are required to be able to perform these movements without significant risk of injury, with or without accommodation, or to otherwise demonstrate or explain how they can perform these essential and marginal job functions as listed above.
Benefits
Employer maintains written Personnel Policies which may be amended, modified and or updated from time to time solely by Employer. Employee must contribute the statutory amount of based pay to the Oregon Public Employees Retirement System and the City will contribute the required amount.
Working Conditions
Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, facsimile machine, copier, personal interruptions, and background noises.
Supervision Exercised
Responsible for 2 to 6 employees.
Supervision Received
Works under the direction of the City Council, and/or by adhering to Council approved policies, procedures, charter, resolutions, and ordinances. The City Council conducts an annual evaluation of the administrator’s performance and takes action accordingly.
Signatures
This document has been reviewed between the City of Dunes City and the potential City Administrator. I understand that this document is intended to describe the most significant essential and auxiliary duties performed by the job/position for illustration purposes, but does not include other occasional work, which may be similar, related to, or a logical assignment for the position. This job/position description does NOT constitute an employee agreement between the employer and employee, and is subject to change by the employer as the organizational needs and requirements of the job change.