Management Analyst - Revenue & Procurement
Group: City of West Linn
Location: West Linn, OR
Salary Range: $34.92 - $45.20
Deadline Information:
Deadline Date: 10/22/2023
Posted Date: 10/04/2023
Website: https://www.governmentjobs.com/jobs?keyword=management+analyst&location=west+linn
Contact Information for Applicants
Julie Morris
jmorris@westlinnoregon.gov
15037224713
Are you looking for a career offering excellent benefits, every other Friday off and working alongside an amazing team? The City of West Linn is hiring with these benefits and more.
Under the guidance of the Finance Director, or Finance Manager as assigned, this position is responsible for a variety of processes associated with the City’s financial and procurement functions. These functions may include any of the following: advising on and coordinating the purchase of goods and services by City departments, managing the City’s formal bidding processes, grant writing, grant tracking, management and tracking compliance of City’s Right of Way (ROW) code, Transient Lodging Tax (TLT) administration and/or other relative tasks in support of the Finance Department. Position serves as a business partner to all City department managers regarding procurement, grants, and business process issues.
Examples of Duties:
(An employee in this classification may perform any of the following duties; however, these examples do not include all the specific tasks that an employee may be expected to perform)
Contributes to a positive work environment.
Supports the development and implementation of procurements for goods, materials, equipment, and services across all departments; works with staff to determine requirements, specifications, costs, and availability; obtains written and verbal quotes; coordinates purchases among vendors, departments, and other government agencies; prepares purchasing estimates for budgetary purposes; reviews, verifies, and processes purchase requisitions.
Initiates, prepares, and reviews quotes, bid packages, and requests for proposals (RFPs); coordinates the RFP process with staff; advertises bid opportunities and disseminates bid information; maintains plan holder lists; provides leadership and guidance during bid meetings; facilitates evaluation and debrief meetings; receives and coordinates protest responses; receives and processes competitive bidding process exemption requests.
Coordinates with the City Attorney on the development and administration of contracts, and implementation of changes to City Code, Administrative Rules, bid & RFP templates, and purchasing contract agreements; drafts intergovernmental cooperative purchasing agreements, and provides information and representation as needed; maintains state contracts and prepares release orders.
Analyzes and interprets procurement data, specifications, commodity requirements, market prices, and trends; maintains and updates a variety of systems and records; recommends procedures and reporting formats to establish or improve processes; prepares and presents reports.
Establishes, maintains, and manages relationships with vendors and local businesses; negotiates with vendors; evaluates vendor performance; initiates negotiated settlements with vendors when issues arise.
Analyzes and reviews federal, state, and local laws, regulations, policies, and procedures in order to ensure compliance; conducts analysis on best practices and trends, and formulates and recommends procurement policies.
Manages Transient Lodging Tax (TLT) administration, collections, and audits.
Coordinate grant financial activities. Research and assist departments with grant applications/writing. Prepare grant reports and billings in accordance with applicable rules and regulations; advise and consult with departments on applications and financial reports.
Coordinate and maintain City licensing requirements for use of the rights of way and franchise utility agreements and related information and provide summary information on these licenses and agreements as needed. Monitor the status and accuracy of usage fees and franchise payments to the City. Act as the City's primary contact for companies using the rights-of-way for all purposes. Document and monitor utility right-of-way activities; research and develop recommendations supporting the most coordinated and efficient utility company public rights-of-way use.
Preform right of way audits and aid in collections of delinquent payments.
Performs other duties as assigned.
Qualifications:
Education
Graduate of a four (4) year college with a bachelor’s degree in accounting, finance, business administration or related field.
Certified Professional Public Buyer (CPPB) or Certified Purchasing Manager (CPM) preferred.
Required computer skills include high level of technical knowledge of financial applications, spreadsheets and word processing.
Satisfactory equivalent combination of applicable experience, education and training which ensures the ability to perform the work, as determined by the hiring authority, may be substituted for the above.
Training:
Preferred five (5) years of experience in managing a municipal purchasing program and/or right of way program.
Requires ability to perform and analyze detailed work involving numeric data and to maintain moderately complex financial information.
Must have excellent communication and customer service skills to be successful in this position.
Supervision:
Received: Work is performed under the general supervision of the Finance Director and/or the Finance Manager.
Exercised: Supervision of others is not a normal responsibility of this position. May assist in training, lead work responsibilities.
Communication:
Has frequent communication with all departments.
Must communicate with auditors, during audit and financial statement preparation; with lawyers; and with other governmental entities.
Relationships that must be maintained with organizations outside the City include: citizens, vendors, banks, auditors, lawyers, and other governmental entities. Is entrusted with confidential and sensitive financial, personnel, and payroll information.
Cognitive Functions:
Work is governed by written City and departmental policies, procedures, and ordinances, the principles, practices, methods and techniques of financial analysis and forecasting, including statistical modeling techniques; principles, practices and methods of administrative, organizational, economic and procedural analysis; principles and practices of public administration, including purchasing, contracting and maintenance of public records; principles, practices and methods of municipal budget development and management; basic principles, tools and techniques of project planning and management and Federal, State and local laws, regulations and court decisions applicable to assigned areas of responsibility.
Working Conditions:
Typical work environment is an office setting.
Resource Accountability:
Must safeguard and maintain financial records of all city assets.
The job classification does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.